This webpage provides a central location for policies and procedures currently in effect that have been approved by Capilano University's Board of Governors, Senate or Senior Leadership Council. The policies here form the university's policy manual. In case of any discrepancy between versions of any policies, the policy found on this page shall be considered the official version. 

All policies are categorized under the nine subject headings listed below. Clicking on the policy number or procedure will open up a PDF document. To search for a policy on this page, use Ctrl+F.

  • Governance
  • Academic and Students
  • Financial Management
  • Human Resources
  • Safety, Risk Management and Security
  • Research
  • Information Management and IT
  • Buildings and Properties
  • University Relations

**Due to a website redesign, policies on this page will not be updated between May 4 and June 27, 2018. Please contact the Office of Policy, Privacy and Governance if you have any questions.

Governance     
Policy Number  Procedures 
Board By-laws  B.306    
Board Member and Board Chair Role Descriptions  B.309  
Board of Governors Charter  B.308   
Policy Development and Management  B.102   
Senate Academic Planning and Program Review Committee  S2011-01   
Senate Budget Advisory Committee Mandate and Structure S1995-07   
Senate By-law, Policy and Procedure Committee Mandate and Structure S2004-04   
Senate Curriculum Committee Mandate and Structure  S1998-01   
Senate Instructional Technologies Advisory Committee  S2013-04   
Senate Naming Opportunities Committee Mandate and Structure  S2008-02   
Senate Nominating Committee  S2009-01   
Senate Self-Evaluation Committee S2013-03   
Vision, Values, Mission, Goals and Strategic Directions  B.101   
     
 Academic and Students
Policy Number Procedures
Academic Freedom S2003-01   
Academic Honours S1989-02  See Academic Policies and Procedures
Academic Integrity  S2017-05  Academic Integrity Procedures 
Academic Schedule B.107   
Academic Standing S2003-03   
Access and Accommodation Policy for Students with Disabilities S1999-09  See University Policies under Current Students
Athletic Awards E.707   
Attendance  S1990-01  See Academic Policies and Procedures
Capilano Achievement Scholarships (CAPA)  E.709   
Capilano Excellence Scholarships (CAPX) E.708   
Capilano Program Awards (CAPP) E.706   
Class Size OP.101   
Course Outlines and Course Approval  S2009-06   
Credential and Course Criteria  S2015-05   
Credit and Non-Credit Courses  B.108   
Definition of Full-Time Student S2002-04   
Discontinuance of Programs or Courses  B.104  B.104.1 Discontinuance of Programs or Courses Procedure 
Establishment and Discontinuance of Faculties B.105   
Final Examinations  S2017-02   
First Nations - Policy Statements  Memo 26   
Grade Assignment During an Academic Disruption  S2016-01  Grade Assignment During an Academic Disruption Procedure 
Grade Change Time Limit  S1990-02   
Grading Profile  S2017-01   
Graduation  S2017-04   
Mature Student Admission  S2017-03   
Naming of Academic Units  E.303   
Posthumous Credential  S2011-02   
Prior Learning Assessment Policy  S2002-03   
Program Advisory Committees  B.103   
Program and Course Review and Approval  B.106  B.106.1 Program Review Procedure;B.106.2 Program Approval Procedure 
Repeated Courses  S2003-02  See Academic Policies and Procedures 
Scholarships, Bursaries, and Awards Committee  ARM1076   
Senate Student Appeals  S2015-03   
Senate Student Appeals Committee Mandate and Structure S2015-02  Senate Student Appeals Committee Procedure 
Student Code of Conduct B.701  B.701.1 Student Code of Conduct Board; B.701.2 Student Code of Conduct Procedures
Students - Statement of Rights and Responsibility  E.702   
Students' Religious Observances  ARM1072   
Teaching Out Suspended or Discontinued Programs  S2013-02   
Transfer Credit Policy  S2013-01  See  Transfer Options 
Tuition Fees and Other Charges - Domestic and International  B.202   
Student Fundraising E.705   
Sexual Violence and Misconduct B.401  B.401.1 Sexual Violence and Misconduct Procedure 
     
Financial Management
Policy Number  Procedures 
Academic Agreements S2015-01   
Automobile Insurance - Employees  E.206   
Bank Accounts - Financial Agreements  E.204   
Board Scholarships  B.204   
Budget Policy  B.206   
Capital and Operating Expenditures  E.203   
Cheque Signing - Responsibilities - First and Second Signatories  ARM 5000   
Cost Recovery Courses  ARM 1003   
Educational Partnerships, Credit Activities - Contracts, Revision  ARM 1054   
Emergency Bursaries and Fee Waivers  B.203   
Expenses - General - Report - Forms/Travel  E.207  See Frontlines - Forms, Guides, Manuals - Financial Services 
Expenses - Meetings and Hostings/Other Gatherings of Employees or Community Members B.302   
Expenses - Reimbursement B.208   
Holiday Celebrations - Expenses  ARM 5503   
Illness & Bereavement - Flowers & Gifts   ARM 5502   
Investment Policy  B.201   
Liability Insurance - Employees  E.209 !  
Long Distance Calls  E.208 !  
Membership Costs - Professional Associations - Professional Certification/Designation ARM 1089 !  
Petty Cash Funds ARM 1049 !  
Purchasing Card Policy - Charge Card  ARM 1120 !  See Frontlines - Departments & Services - Purchasing Services
Purchasing/Procurement - Donations/Vendor Partnerships E.205 !  
Retirement Recognition Policy for Capilano University Employees  B.205 !  
Salary Advances - Requests  E.503 !  
Signing Authority Policy  E.211 !  
Students' Failure to Pay Fees and Charges  E.201 !  
     
Human Resources 
Policy Number  Procedures 
Administrator Compensation  B.509   
Administrator Emeritus Policy Memo 53   
Administrator Vacancies - Position Review  ARM 5500   
Administrators - Conditions of Employment B.503   
Appointment of Personnel  B.501   
Dean Search Process  E.508   
Educational Qualifications  S2006-02   
Employee-Student Relationships  B.311  B.311.1 Employee-Student Relationships Procedure 
Employment Contracts - Presidents and Vice Presidents B.510   
Exceptional Time Reporting - Employee  ARM 5001   
Exempt Employees - Conditions of Employment  B.504   
Faculty Emeritus  S1999-06  Selecting Faculty Emeritus Recipients 
Harassment Policy  E.501   
Joint Appointments - Evaluation Process - Faculty  ARM 5501   
President - Responsibilities  B.502   
Protected Disclosure - Whistleblowers B.310  B.310.1 Protected Disclosure (Whistleblower) Procedure 
Standards of Conduct B.506   
Term-Defined Administrator Policy  B.507   
Term-Defined Exempt Employee Policy  B.508   
University Contributions to Employee's RRSP  B.505   
Violence in the Workplace E.407   
     
Safety, Risk Management and Security
Policy  Number  Procedures 
Alcohol Usage Policy E.414  Contact Julie Vanderyagt or Frontlines - Special Events & Ceremonies 
Crisis/Emergency Management E.404   
Emergency University Closure Policy  E.412   
First Aid Equipment and Services - WCB Injury Reporting - Accident Investigations  ARM 1103   
Safety Policy  E.402   
Video Surveillance Policy  E.210   
Workplace Hazardous Materials Information Systems  ARM 1030   
     
Research
Policy Number  Procedures 
Research Ethics Policy - Research with Human Subjects S2002-01   
     
Information Management and IT
Policy  Number  Procedures 
Copyright Policy  B.601   
Employee Email Policy E.603   
Fair Dealing (Copyright) Policy  E.308  See  Capilano Library Copyright 
Information Systems Development & Acquisition  ARM 1124   
Information Technology Equipment Management  ARM 1123   
Information Technology Security  ARM 1118   
Responsible Use of Information Technology  ARM 1122   
Student Email Policy  E.602   
Student Records Management - Student Records Access  ARM 1092   
Student Use of Information Technology Facilities and Services  E.704   
Support Services - CapCard Centre - Mail Services  E.406   
Website Policy  E.601   
     
Buildings and Property 
Policy Number  Procedures 
Advertising or Promotional Materials - Unsolicited Distributing or Placing  ARM 1068   
Art Exhibition   E.416  Art Exhibit Procedures
College Equipment - Non-College Use  ARM 1062   
College Facilities and Equipment - Use by Employees  Memo 11   
College Property - Missing/Stolen Procedure - Replacement  ARM 1100   
Community Garden  E.415    
Energy Policy  E.409   
Equipment - University Owned - Off Campus Use - Authorization and Conditions  ARM 1050   
Facilities Access Policy - After Hours Access: Students  E.403   
Facilities Access Policy - After Hours Access: Employees  E.408   
Flag Display  E.410   
Naming Implementation  E.307   
Naming of Buildings, Spaces & Programs/Guidelines for Recognition/Fundraising  B.301   
Painting of Offices  E.411   
Parking Permits  ARM 1032  
Sale of Goods and/or Services on University Property  ARM 1084   
Space Changes  E.405   
Space Policy  E.309   
Sustainability Policy  E.401   
System for Naming Buildings at Capilano University  B.305  
Temporary Rental of University Space  E.413   
Use of College's Public Space by Student Clubs or Groups  ARM 1116   
     
University Relations
Policy Number  Procedures 
Brand, Promotions and Publicity  OP.417  Brand Promotions and Publicity Procedure - OP.417.1
Credit-Free Activities - Partnerships - Co-Sponsored or Sponsored  E.305  
Cap U Foundation - Gift Acceptance Policy  B.307   
Cap U Foundation - Charitable Donations  B.304   
Cap U Foundation - Fundraising Policy  E.302   
Cap U Foundation - Gifts-in-Kind - Donation of Services E.306   
Development and Alumni Relations - Data Management  E.306   
Distinguished Alumni Award  Memo 48  See  Alumni Association site
Honorary Degrees  S2010-01  Selecting Honorary Degree Recipients 
The One to Watch Alumni Award  Memo 50  See  Alumni Association
Public and Media Relations  OP.304   
Senate Tributes Committee  S2009-02