Setting global system variables

This is the default name for the email. This name appears as the Subject line of the email when it is sent to users. The brackets at the end of the name show which users will receive the email.

For example, when it says (Monitors, Approvers) in brackets after the email name, this indicates that any users assigned to the monitor or approver groups will automatically receive this email when a page is changed.

The Description column explains what triggers the email to be sent to users.

The Active checkbox indicates whether or not the email is currently in use throughout your sites. You can inactivate an email if you don't want it to be sent when the corresponding action is taken, however, use caution when inactivating them. You want to ensure that the appropriate parties are still notified of important changes and events.

This defaults as checked. If you uncheck this box, user accounts will be active when they are first created.

If your site allows the public to apply for a user account but you don't want those users to be able to login right away, check this box. This way new users will have to wait until you activate them manually before they can access your site.

If your site allows the public to apply for a user account and you want them to be automatically logged into the system upon completion of the application form, be sure to uncheck this checkbox.

This is the number of times a user can attempt to login before they locked out.

Place a checkmark in this checkbox if you wish to disable (turn off) follow-up tasks across all sites within the ACM installation. Once selected, the Workflow tabs displayed in the page editor will indicate that follow-up tasks have been disabled. To turn follow-up tasks back on simply uncheck this checkbox and click Save.

When you create a page you can require that the page be reviewed within a certain amount of time after it is published. This review is referred to as a follow-up task. You can set the default number of days after which time users will receive notification that the page needs to be reviewed.

If a scheduled follow-up task is not completed, an escalation email is sent to notify the appropriate individuals that the task is outstanding. The escalation emails are sent until the follow-up task is completed.

If you want to limit the size of text, image and other files that users upload into your Digital Assets Library, you can do so here.

There is also a maximum asset size setting in the web.config file. The asset size setting in this file identifies IIS' acceptable input stream. If both are set properly, uploads are handled correctly. In some cases, the time-out period needs to be adjusted, such that users trying to upload particularly large files aren't timed out before the file completes uploading.

This setting controls how many levels of your web site hierarchy are displayed on the Site Menu on the Admin toolbar. If you do not set enough levels here, users will not be able to navigate to your lower level pages from the Site Menu.

Users can schedule web pages to be archived. The number you enter here dictates when a "notification of archiving" email is sent. It is the number of days before getting archived that the email is sent. So if you enter a 5 here, a warning email is sent 5 days before the page is scheduled to be archived.

The items listed in this drop-down represent the different types of messages created by the system. They are ranked in order of criticality with CriticalInfo being the most critical and Verbose being the least critical.

The setting you choose here determines how much information is collected in the database log files. If the setting is too high, you will not log enough information for troubleshooting. If you set it too low you will have enormous log files with too much information.

The default recommended level is Err - indicating that the log files will track system errors and other more critical events.

Every time a system event occurs at the level indicated in the drop-down box, an email will be sent to the site administrator.

The email address entered here receives emails when items are escalated to the highest level - the site administrator.

Type the name of the person whose email you entered in the System-wide administration email address field above.

Check this checkbox if you want to use Workflow notes throughout the sites in the ACM installation. When workflow notes are enabled, each time a user submits a page for publication, a workflow note window pops up and allows the user to enter notes about the changes made to the page. The notes can be read by approvers and monitors but are deleted each time the page is published.

This setting is also available on the Site Variables tab in the Sites Manager so that you can override this global setting on a per site basis.

Selecting this checkbox locks pages to prevent more than one user at a time from editing a page. When checked, if a user is editing a page, other users will not be able to gain access to the page. The edit mode buttons will be greyed out to keep other users from editing the page. Once the page is submitted to the workflow, published, or the user exits the session, the page will revert to an editable status.

While in View Mode, users can add a child page to the page while it is being edited by another user.

This setting is also available in the Site Variables so that you can override the global setting on a per site basis.

Check this checkbox if you want to enable the page owner feature. This feature allows you to assign users as owners of specific pages or groups of pages within a site. See Setting up the page owner feature for further information.

Use this option to enforce password creation restrictions. Once you have checked this option, the 5 "Strong password..." fields are activated and you can set each option to enforce restrictions on the passwords users can create.

• Strong password minimum length and maximum length - Enter the minimum and maximum length allowed for the passwords. Keep these limits in mind as you specify the values for the remaining fields.

• Strong password minimum alphabetic characters - Enter the number of characters that must be alphabetic.

• Strong password minimum numeric characters - Enter the number of characters that must be numeric.

• Strong password minimum special characters - if you want users to add special characters (e.g. !, - @), enter the minimum number of these characters you require.

Use this option to control which tabs are displayed when users edit pages using the Page Editor.

Check the checkbox for each tab you want enabled in Page Edit mode. The default is to have all tabs checked. Removing unnecessary tabs speeds page load times in edit mode.

When this option is checked, all child pages are loaded when a page is edited. However, if there is a large number of child pages, page loading times can be significant.

Unchecking this checkbox stops all child pages from being loaded when a page is edited. The person editing the page then has the option of retrieving one or more of the child pages as required.